Executive Assistant-Office of CEO & CFO

Chelsmford , MA

Brand:   Brooks Automation

REQ ID:   R7574

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Brooks is a growing, fast-paced technology leader of automation solutions which support the dynamic and expanding semiconductor and life sciences lab markets. At Brooks, new ideas, technologies and ways of thinking are driving our future. Our customer-focused culture encourages employees to embrace innovation and collaborate with one another to achieve new heights. We are looking for an Executive Assistant as we accelerate our growth journey.

What You'll Do

Provide administrative support and handle a variety of responsibilities in support of the office of the CEO & CFO.  Handle details of a highly confidential and critical nature, requiring a high level of professional discretion.

Primary responsibilities include:

  • Manages schedule, including the planning and notification of meetings and appointments. Uses independent judgment in setting priorities and proposing alternatives to meetings
  • Screens incoming calls, expediting priority matters and independently handling calls as appropriate
  • Reviews incoming correspondence; initiates first response and routes as appropriate
  • Handles inquiries from external constituents
  • Coordinates and prepares reports and presentations
  • Maintains and organizes file systems
  • Arranges travel and processes expense reports
  • Processes invoices and check requests for payments
  • Coordinate and organize special events and projects

What You'll Bring

  • Bachelor’s degree or equivalent, with 5+ years of C-level administrative support experience
  • Highly proficient in Microsoft Office Suite with strong PowerPoint skills
  • Professional demeanor with excellent verbal and written communications skills
  • Ability to effectively manage multiple, simultaneous, and complex tasks and projects
  • Skilled in organizing resources and establishing priorities

What We Offer

  • Competitive compensation, Subsidized health insurance, Flexible work schedules, 12 paid holidays; Tuition Assistance; Student Loan Program; Scholarship Program
  • A collaborative environment that values collaboration, learning, problem solving, innovation, and teamwork to achieve process excellence.
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